Features

Eepos has all the features a school needs for comprehensive school resource and data management. Fully mobile online environment serves all the different user roles a school may have.

Simple student management

Regardless of the field of education you operate on, managing tuition and pupil data has never been this simple. User-friendly and intuitive user interface allows all users to accomplish their task quickly.

All school’s resources and schedules in one place

All the schools or hubs scheduling is managed in a centralised system. Admins can manage all timetables and view them per location, per teacher or per group. Tuition, events and locations are linked and the data flow is seamless between the admin, teacher and guardians portals.

Better messaging, document sharing and communication with Eepos

With Eepos teachers can message students and guardians easily. Teachers can share files, audio and video with individual students or whole groups. Assessments and feedback can be brought easily into the school’s own curricula with only a few clicks. Teachers can give numeric or text-based assessments or use the Eepos evaluation tools (evaluation phrase banks, progress charts, attendance etc.).

Modern data analytics and reporting

Eepos has a number of built-in stats and graphics. They help schools and music hubs to understand their student mass structure, coverage, pupils’ demographic composition and distribution.

In the UK, Eepos compares DfE’s and music hubs’ internal data and the results can be analysed and used to expand reach, to target e.g. more deprived areas, to enhance local partnerships – or just to get the data for reporting the annual ACE returns.

Key features

Adaptive SaaS-system for different fields of education

Eepos includes a vast amount of tools for operating a school. Due to our modular architecture, Eepos can be molded to include the exact features a customer wants.

Eepos is a true SaaS (Software-as-a-Service). We do not develop each tool for each customer separately but we offer one modular and adaptive service instead. We develop Eepos actively and continuously according to the received feedback and in close cooperation with our customers.

We take care of the updates and the safety of the service. Our system security is tested and evaluated regularly by our team and by external auditors.

One service for all user groups

Implementing Eepos does not require vast IT-projects or tailoring. The service has three user interfaces (portals), one for administration, one for teachers and one for students and guardians, and they all can be customised. These portals can be adjusted in settings (feature on/off, visible/hidden) to make sure the user experience is pleasant.

Key features are premeditated and tweaked carefully. But we haven’t forgotten the advanced features either. We have tools for communications, file sharing, mass-editing registers, individual exceptions etc.

Users can operate easily in the browser with their mobile devices or computers and for students and guardians we have a new mobile application as well.

Easier routines with Eepos

Eepos takes the pressure off of the school’s IT’s, technical support’s, administration’s and teaching staff’s backs. After implementing Eepos we take care of maintenance, back-ups, load balancing and capacity control, preventing DoS-attacks, information security testing and audits. We develop the service further according to your wishes as well.

Last but not least, our bride and joy is our appreciated customer help. We strive for better customer service every day and we have created separate lines of communication for each user group. Administration has direct access to our help via live-chat. Admins can also call us. Teachers, students and guardians have their own email support channels.

Eepos as part of a bigger whole

Eepos can be supplemented with integrations to external services. We understand the ever-changing nature of running a school and in order to keep up with it, we do our best to develop Eepos further. This requires first class integrability without manual data transferring.

Eepos helps you to take care of the needed integrations to financial services, national data banks and to remote education and learning management services without massive IT-projects.

More features

Communications

Eepos offers several tools for communication. Every member of the school staff can use Eepos internal direct messaging. Administration can utilise In-Eepos bulletins, emails and text messages. Teachers and students can communicate via private messages or study related comments. Guardians stay updated by the methods listed above and by using direct messaging themselves to contact the school staff.

Teachers’ tools

Teachers have easy tools for recording lesson attendance, reporting work hours, sharing documents and evaluating study progress. The daily routines can be done with a mobile device with only a few clicks.

Versatile study manager

With Eepos you can organize private studies, group studies, courses and study units. You can extract interesting statistics like work hours, lesson attendance, location and room utilization percentages etc. Schools can maintain the study records from early childhood all the way to adulthood.

Sharing media and other materials

Users can share pictures, audio, video and other files with each other. They can also ease their file and document management with school specific tags.

Room management and optimisation

School’s calendars and schedules can be managed in one centralised system. Timetables can be managed per location, per teacher or per group. Schools can link lessons, events and other reservations with rooms in the premises. The staff can access the room management anytime anywhere with their mobile devices. Room management can be optimised with external integrated services (e.g. Untis).

Remote education and online learning environments

Eepos has taken action for online learning as well. Teachers can launch a remote lesson in Google Meet or MS Teams with a few clicks. In addition, gathering students to an online lesson and adding them to a group specific Google Classroom can be done right from the teacher portal.

Quick search and reporting

Eepos has several ready to use reports and templates for administration. Eepos provides you with reports for resources, student or group listings, week hours, room usage, working hours and lesson attendance etc. The internal search tool enables multi-layered searches for very specific needs.

Online portal for students and guardians

It is very easy to monitor progress and communications in the student portal. The portal allows you to access study information, online applications and personal information. Student’s Timeline gathers up all events, bulletins, feedback and recent actions to a single view. Students can view their personalised curricula and progress during their studies. Students can also share media and materials for educational purposes.

Online forms

Schools can create and publish editable online application forms which are linked directly to the student registers. Our application form tool enables multiple question types in a simple editor, online processing of application forms and customisable automatic confirmation messages.

Online billing and payment references

Customers invoices can be sent via email directly and the payment references can be imported automatically. Eepos supports reference transfers from web-service channels by Osuuspankki, Nordea and Säästöpankki.

We are currenlty working on integrations to systems used in the UK.

Mobile application

Students and guardians can download the Eepos mobile application, which makes monitoring studies and communications and sharing materials even easier.

Financial integrations

Tuition fees can be transferred to several financial management systems with our existing integrations. Currently Eepos supports transfers to systems including: Intime laskutus, IntimePLUS, Lindorff, Maestro-ohjelmat, Procountor API, Lemonsoft, Talenom, ProE, Raindance, Visma Fivaldi, Visma Netvisor, Visma Nova.

We are currently working on integrations for systems used in the UK.

Automatic invoice calculator

With the pricing tables and other settings saved in the system, students’ tuition fees can be calculated based on studies or other student information. The pricing tables can be set for individual studies or bundles of multiple studies. We can also calculate discounts for siblings automatically. You can also add manual invoice rows to a student invoice.

Mobile app for students and guardians

Eepos app gives you real-time access to study information anytime and anywhere and brings it to your pocket. Get easy and safe access to your records, receive notifications of messages and updates and see your calendar, evaluations and school’s bulletins right when you need them. Eepos app enhances cooperation between schools and homes.

Help for students, guardians and teachers

Need help with a technical problem? Contact us and let’s solve it together

Customer support